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Payroll Tracking During the COVID-19 Pandemic

 

With the passing of the CARES Act, the government has provided several avenues of support for employers, which come with some scrutiny.  Currently, we are beginning to see more clarity on the topic of worker compensation and general liability audits, and how they will be performed in the coming days/weeks/months.

Since so many businesses received funds from the Paycheck Protection Program (PPP), certain states are starting to create a new worker compensation class code for employees who are either performing clerical-type work duties from home, or are at home idle, but still being paid.  In particular, this would apply to PPP participating employers who are still paying employees, but with no active work. 

We are also seeing audits on recently expired policies being conducted electronically rather than in “in person” which can add some confusion during the process.

In order to take advantage of these new class codes, employers need to document employee compensation in detail going back to March and continuing until all workers are back to work in a normal capacity.   Payroll should be tracked at such a level of detail that one can easily identify employees who were home not working but getting paid, versus employees who were home and working, versus employees still working in their normal capacity (in office or out in the field).  You should consider contacting your payroll vendor to determine if they can add some departments to assist you in accumulated those new categories of payroll.  If you handle payroll internally, be sure to track it carefully and at a level of detail to support the fact that some employees may have been paid, but were not actually working, or they may have been working, but doing a task that is less risky than their normal tasks.

If you have any questions or need further assistance, please reach out to your CironeFriedberg professional.

 

 
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