Lisa, Here Are Your Articles for Wednesday, January 23, 2019
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Is This Your Situation: Your QuickBooks Files Are Too Big and Slow

 

A sluggish QuickBooks session could be the result of a few issues, including IT network complications, third-party or anti-virus software conflicting with the file, large file size or file corruption.

You can check your file size by pressing the Ctrl button and the number 1 button simultaneously. A product information box will appear that includes the file size.

If you've determined the slow pace is related to the size of the file (a large file is anything approaching or exceeding 500 MB in Pro and Premier, or 1.5 GB in Enterprise), consider the following options.

Upgrade Your Software. QuickBooks Enterprise is specifically built to run larger databases so that you can easily keep your data history as your file size grows.

Use The Condense Utility. The Condense Utility option is under the File menu. Choose Utilities and then select Condense Data.

When the Condense Data Utility runs, an Archive Copy of your file is saved to your hard drive so that you will always have access to the old data. The utility then condenses closed transactions into summary journal entries and also can remove any unused list elements. The summary journal entries affect your accounts in exactly the same way as the detailed transactions.

When using this solution, evaluate the following important considerations. First, you cannot undo the option to Condense Data. Second, QuickBooks doesn't guarantee the Condense will actually make your file smaller. When it does work, it has removed transaction details and list entries. If you have a lot of inventory items, the Condense Utility may not help. Open transactions won't be condensed either.

Start a New QuickBooks File. There are some disadvantages to starting a new QuickBooks file. It can be time consuming to get your lists, create custom templates, set up users again and load beginning balances.

Remember, every day you use QuickBooks, you're increasing the size of your file. So depending on which version of QuickBooks you use, know your limit and keep an eye on how close you're getting to that number.

You can reach out to us and we will look at any productivity issues you're having with your QuickBooks file. Call us and we'll be in touch right away.

 

 
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McCullough Rossi & Company, Ltd.
McCullough Rossi & Company, Ltd.
Trusted Accountants. Confident Advisors.
2300 Barrington Road, Suite 260
Hoffman Estates, IL 60169-2034
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Our firm provides the information in this e-newsletter for general guidance only, and does not constitute the provision of legal advice, tax advice, accounting services, investment advice, or professional consulting of any kind. The information provided herein should not be used as a substitute for consultation with professional tax, accounting, legal, or other competent advisers. Before making any decision or taking any action, you should consult a professional adviser who has been provided with all pertinent facts relevant to your particular situation. Tax articles in this e-newsletter are not intended to be used, and cannot be used by any taxpayer, for the purpose of avoiding accuracy-related penalties that may be imposed on the taxpayer. The information is provided "as is," with no assurance or guarantee of completeness, accuracy, or timeliness of the information, and without warranty of any kind, express or implied, including but not limited to warranties of performance, merchantability, and fitness for a particular purpose.
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