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Is This Your Situation: Confused About How to Track Attendance

 

While standard time clocks and punch cards are still being used, they have long been subject to tampering, misuse and accidental recordings. Over the years, various technological resources have emerged to help companies better track the time of their hourly employees. Everything from electronic clocks to biometric tools can keep your records up to date and your employees paid on time. Here are some ways technology can help you track attendance.

  • Online timekeeping. There are multiple online services that are either free or come as part of a payroll and accounting package that offer the ability for your employees to track their time online. This is particularly helpful with any off-site employees or even temporary workers.
  • Access cards. Another popular tool for many businesses is an entry keycard. It is used to access the building and then to exit and re-enter the building during lunch hours and breaks. This then records the information and provides it to the payroll department. It is much more reliable than time clocks, but still has some vulnerabilities.
  • RFID scanners. A new version of the access card technology, which in the past often needed an imbedded antenna coil and capacitor to work, is RFID, which stands for radio frequency identification. This uses electromagnetic fields to transfer data and doesn't need to be waved in proximity to a reader. Employees will be tracked simply by having it on their person in the office. 
  • Biometric readers. Don't you love in the movies when people use a thumbprint or a retinal scan to enter a classified room in their building? These things are no longer science fiction. They can be used in office buildings today to track the movement of your employees and, by default, track their time on the job.

How does your company currently record time for hourly employees?

 
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Our firm provides the information in this e-newsletter for general guidance only, and does not constitute the provision of legal advice, tax advice, accounting services, investment advice, or professional consulting of any kind. The information provided herein should not be used as a substitute for consultation with professional tax, accounting, legal, or other competent advisers. Before making any decision or taking any action, you should consult a professional adviser who has been provided with all pertinent facts relevant to your particular situation. The information is provided "as is," with no assurance or guarantee of completeness, accuracy, or timeliness of the information, and without warranty of any kind, express or implied, including but not limited to warranties of performance, merchantability, and fitness for a particular purpose.
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